About
What this body is for, and how it is run.
Why this exists
Founded by its members, run by its members, open to new ones.
Halcyon exists to bring together everybody in the area who does this, to run a programme of events that nobody could run alone, and to speak for its members where a single voice is more useful than several. It is a membership body. The committee is elected annually at the AGM, the accounts are published, and the subscription is set by the members rather than by anybody else.
Why this exists
Founded by its members, run by its members, open to new ones.
Halcyon exists to bring together everybody in the area who does this, to run a programme of events that nobody could run alone, and to speak for its members where a single voice is more useful than several. It is a membership body. The committee is elected annually at the AGM, the accounts are published, and the subscription is set by the members rather than by anybody else.
Who runs it
The committee
Elected annually at the AGM. Write to whoever holds the relevant portfolio.
Chair
Chair. Member since 1998, in the chair since 2021.
Secretary
Honorary Secretary. Writes the minutes and chases everybody.
Treasurer
Treasurer. Keeps the accounts and will find your subscription.
Convenor
Convenor, Field section. Forty years of Saturday mornings.
Convenor
Convenor, Records section. Runs the archive.
Convenor
Juniors lead. DBS checked, safeguarding trained.
How we behave here
Community guidelines
These apply to the members’ area and to every association activity.
Courtesy first. Disagreement is expected and is part of how the association is run. Personal remarks are not.
Nothing from the members’ area goes elsewhere. Minutes, the register and members’ contact details are for members.
Safeguarding. Anything involving under-18s follows the published policy without exception. Concerns go to the named safeguarding lead, in writing, the same day.
Speak for yourself. Only the Chair and the Secretary speak on behalf of the association. Everybody else is welcome to say what they think, as themselves.
No commercial promotion. Members may mention their trade where it is genuinely relevant. Advertising goes in the newsletter, where there is a rate card.
Complaints go to the Secretary and are heard by the committee. The procedure is in the handbook.