Founded by its members, run by its members, open to new ones.
A programme of events through the year, sections you can join, and a members’ area with everything the association publishes.
About
Halcyon exists to bring together everybody in the area who does this, to run a programme of events that nobody could run alone, and to speak for its members where a single voice is more useful than several. It is a membership body. The committee is elected annually at the AGM, the accounts are published, and the subscription is set by the members rather than by anybody else.
Who runs it
Elected annually at the AGM. Write to whoever holds the relevant portfolio.
Chair
Chair. Member since 1998, in the chair since 2021.
Secretary
Honorary Secretary. Writes the minutes and chases everybody.
Treasurer
Treasurer. Keeps the accounts and will find your subscription.
Convenor
Convenor, Field section. Forty years of Saturday mornings.
Convenor
Convenor, Records section. Runs the archive.
Convenor
Juniors lead. DBS checked, safeguarding trained.
What you get
Every event in the year’s calendar, most of them free to members and many of them members-only.
Six sections meeting on their own schedule, each with its own convenor. Join as many as you like.
Handbooks, minutes, past newsletters, the constitution and the forms. All of it, all the time.
Full members vote at the AGM and stand for the committee. That is the difference between a member and a mailing list.
Membership covers you for association activities and affiliates you to the national body.
Six times a year, posted or by email, and archived here going back to the beginning.
Events
17
Nov
Saturday morning. Boots essential.
21
Nov
Officers and trustees. Papers circulated a week beforehand.
25
Nov
Free, open to everyone, no need to book.
13
Dec
Reports, accounts, elections. Full members vote.
News
Sign in to join the conversation.
JoinNotice
The AGM will be held on the second Saturday of next month at 14:00, at the hall, with a video link for members who cannot attend in person. Nominations for the committee close a fortnight before. Three positions are up: one officer and two ordinary members. The agenda, last year’s minutes and the accounts are in the members’ area now.
This was posted in a room only members can read.
Members onlyThis was posted in a room only members can read.
Members onlyThe rate is unchanged from last year, as agreed at the AGM. You can pay from your account page, or by standing order as before. If you are unsure whether yours has gone through, write to me rather than paying twice — it happens every year.
This was posted in a room only members can read.
Members onlyNewsletter copy deadline is a week on Friday. Section reports, photographs and anything you want in it to me by then, please.
members
9 members. The register is kept for members.
Resources
The newsletter archive
Every issue since the beginning, now including the scanned 1970s run.
Committee papers: the coming meeting
Circulated to officers and trustees a week before each meeting.
Annual report and accounts
Published every year before the AGM. Free to read, as accounts should be.
Committee minutes: the most recent meeting
Minutes are published to members within a fortnight of every meeting.
Members’ handbook
Everything a new member needs, in one place.
Safeguarding policy
Free to read. Applies to every activity involving under-18s.
The constitution
Free to read. What the association is, what it may do, and how it is governed.
Membership application form
For anybody who would rather apply on paper. Post it or bring it to a meeting.
Membership
| What is included | AssociateFree | Full member$45/year | Life member$600 once |
|---|---|---|---|
| The newsletter | — | — | |
| Open events | — | — | |
| Public notices | — | — | |
| All sections and all events | — | — | |
| The complete members’ area | — | — | |
| A vote at the AGM and eligibility to stand | — | — | |
| Insurance for association activities | — | — | |
| The newsletter, posted if you prefer | — | — | |
| Everything a full member has, for life | — | — | |
| Named in the annual report | — | — | |
| A standing invitation to the annual dinner | — | — | |
| Apply for membership | Apply for membership | Apply for membership |
How we behave here
These apply to the members’ area and to every association activity.
Courtesy first. Disagreement is expected and is part of how the association is run. Personal remarks are not.
Nothing from the members’ area goes elsewhere. Minutes, the register and members’ contact details are for members.
Safeguarding. Anything involving under-18s follows the published policy without exception. Concerns go to the named safeguarding lead, in writing, the same day.
Speak for yourself. Only the Chair and the Secretary speak on behalf of the association. Everybody else is welcome to say what they think, as themselves.
No commercial promotion. Members may mention their trade where it is genuinely relevant. Advertising goes in the newsletter, where there is a rate card.
Complaints go to the Secretary and are heard by the committee. The procedure is in the handbook.
Join
One annual subscription covers every section, every members’ event, the members’ area and a vote at the AGM. Applications are reviewed by the committee.
Applications are reviewed by the committee. You will hear back within a week.
